<p class="Head1"><help:key-word value="import; filters" tag="kw65614_3" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="export; filters" tag="kw65614_21" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="filters; for import and export" tag="kw65614_20" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="files; filters" tag="kw65614_19" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="formats; on opening and saving" tag="kw65614_18" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="files; formats" tag="kw65614_17" xmlns:help="http://openoffice.org/2000/help"/>about import and export filters</p>
<p class="Paragraph">In <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname>, apart from its own<help:link Id="68543" Eid="xmlformat" xmlns:help="http://openoffice.org/2000/help">XML formats</help:link> you can also open and write in many foreign formats.</p>
<p class="Paragraph"><help:key-word value="database tables; as text" tag="kw65614_16" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="importing; database tables as text" tag="kw65614_15" xmlns:help="http://openoffice.org/2000/help"/><help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="UNIX">In UNIX, certain file formats cannot be recognized automatically.</help:case><help:default><help:productname>%PRODUCTNAME</help:productname> normally recognizes the correct file type automatically on opening a file.</help:default></help:switch> There may be cases where you have to select the file type yourself in the Open dialog. Suppose you have a database table in text format, which you also want to open as a database table. In this case you would not only select the file, but also specify the file type "Text CVS". Only then does the dialog to <help:link Id="65608" xmlns:help="http://openoffice.org/2000/help">Import text of a database table</help:link> open. There, for example, you can select the option <span class="T1">US English</span>, so that an attempt will be made to interpret the content as US-English-formatted numbers, regardless of the system language. The English names of the months are automatically recognized.</p>
<p class="Head2"><help:key-word value="macros; in MS Office documents" tag="kw65614_14" xmlns:help="http://openoffice.org/2000/help"/>Basic Macros in MS Office Documents</p>
<p class="Paragraph">In <help:link Id="66236" xmlns:help="http://openoffice.org/2000/help">Tools - Options - Load/Save - VBA Properties</help:link> you can specify what should happen to VBA macro codes in MS Office documents. VBA macros are unable to run in <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname>; they must first be converted and adapted. Often you only want to use <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> to change the visible content of a Word, Excel or PowerPoint file and then save the file again in Microsoft Office format without changing the macros they contain. You can set the behavior of <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> as desired. Either the VBA macros are saved to the clipboard in commented form as a subroutine of <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> and when the document is saved in MS Office format are written back correctly again, or you can select the <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> macros to be removed when loading. The last option is of course a more effective protection against viruses within the Microsoft Office documents.</p>
<p class="Paragraph">In <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer version 5.0 and higher, far larger text documents can be loaded and saved than in earlier versions. Therefore, an attempt to save a very large text document in an older <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer format may lead to an error message.</p>
<p class="Paragraph">Even if they are not installed, some filters can be selected in the Open and Save dialogs. If you select such a filter, a message will appear saying that you can still install the filter if you require.</p>
<p class="Paragraph">If you want to install additional filters or remove individual filters from the installation, close <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname>, start the <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> <help:productversion xmlns:help="http://openoffice.org/2000/help">%PRODUCTVERSION</help:productversion> Setup program and select the <span class="T1">Modify</span> option. Then you will see a dialog in which you can add or remove individual components of <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname>. Graphic filters can be found in "Optional Components".</p>
<p class="Head3">Importing and Exporting Text Documents <help:key-word value="importing; text documents" tag="kw65614_13" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="exporting; text documents" tag="kw65614_12" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="text documents; importing/exporting" tag="kw65614_11" xmlns:help="http://openoffice.org/2000/help"/></p>
<p class="Paragraph">One of the most popular text formats is MS Word. <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer can read various versions of this format. You also can save your own texts in Word format. However, not everything available with <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer can be transferred to MS Word, and not everything can be imported.</p>
<p class="Paragraph">Only the first outline per area in a Page Style is retained when <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer outlines are exported to Word format, since Word cannot process additional levels. All additional outlines will have the same layout as the first. Word also cannot use graphics as bullets. Discrepancies may occur with indents during export since Word does not support all <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer features. This applies to characters after and before numbers.</p>
<p class="Paragraph">Importing is normally not problematic. Even editing information and controls are imported (and exported) so that <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> recognizes inserted or deleted text in Word documents as well as font attributes that have been modified. This information can also be given different coloring for each author. Furthermore, information about the time of such changes is also included. When graphic text boxes and labels are imported from templates, most of the attributes are also imported as hard paragraph and drawing attributes. However, some of the attributes may be lost during the import procedure.</p>
<p class="Paragraph">It is also possible to import and export <help:popup Id="65619" Eid="rtf" xmlns:help="http://openoffice.org/2000/help">RTF</help:popup> files. This file format can be used to exchange formatted texts across various applications and platforms. In this way, may formats read by most programs will be transferred without a problem. The clipboard uses RTF format when you insert part of a spreadsheet from <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Calc via <help:link Id="65619" Eid="dde" xmlns:help="http://openoffice.org/2000/help">DDE</help:link> into <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer.</p>
<p class="Paragraph">The text filter in <span class="T1">Encoded Text</span> helps you open and save text documents with another <help:key-word value="Encoding" tag="kw65614_2" xmlns:help="http://openoffice.org/2000/help"/>Encoding font. The filter contains a dialog that enables you to define fonts, default fonts, language and paragraph break.</p>
</span></th></tr></table>
<p class="Head3"><a name="htmlfilter"/>Importing and Exporting in HTML Format <help:key-word value="importing; HTML documents" tag="kw65614_10" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="exporting; HTML documents" tag="kw65614_9" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="HTML documents; importing/exporting" tag="kw65614_8" xmlns:help="http://openoffice.org/2000/help"/></p>
<p class="Paragraph">When borders in HTML documents are exported, e.g. a paragraph border, lines are exported in a width of exactly 1 pixel since Netscape Navigator and MS Internet Explorer do not recognize smaller lines. When importing, a border that is normally 1 pixel wide will appear to be only 0.05 pt wide.</p>
<p class="Paragraph">With <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer, you can insert footnotes and endnotes in your HTML document. They are exported as meta tags. The footnote and endnote characters are exported as hyperlinks.</p>
<p class="Paragraph">Notes are used to include unknown characters in an HTML document. Every note that begins with "HTML:..." and ends with ">" is treated as an HTML code, but is exported without these designations. Several tags around text can be included after "HTML:..." Accented characters are converted into the ANSI character set. Notes are created during import (e.g. for meta tags that have no room in the document information or unknown tags).</p>
<p class="Paragraph"><help:key-word value="UTF-8/UCS2 support; HTML" tag="kw65614_7" xmlns:help="http://openoffice.org/2000/help"/>The HTML import of <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer is able to read files that have UTF-8 or. UCS2 character coding. Here all characters are shown that are contained in the ANSI character set or in the system's character set.</p>
<p class="Paragraph"><help:key-word value="HTML; export character set" tag="kw65614_6" xmlns:help="http://openoffice.org/2000/help"/>When exporting to HTML, the character set selected in <span class="T1">Tools - Options - Load/Save - HTML Compatibility </span><text:s text:c="" xmlns:text="http://openoffice.org/2000/text"/>is used. Characters not present there are written in the substitute form "Ӓ", which will be displayed correctly in modern web browsers. When exporting such characters, you will receive an appropriate warning.</p>
<p class="Paragraph">If, in <span class="T1">Tools - Options - Load/Save - HTML Compatibility </span>, you select Netscape Navigator 4.0, MS Internet Explorer 4.0 or <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer as the export option, upon export all important font attributes are exported as direct attributes (e.g. text color, font size, bold, italic etc.) in CSS1 styles. (<help:link Id="65629" Eid="style" xmlns:help="http://openoffice.org/2000/help">CSS</help:link> stands for Cascading Style Sheets. Style Sheets can be compiled as styles or print formats.) Importing is also carried out according to this standard.</p>
<p class="Paragraph">The "font" property corresponds to Netscape Navigator, i.e. font style (italic, none), font-variant (normal, small caps) and font-weight (normal, bold). If one of the values is not indicated, it is ignored.</p>
<ul class="L1">
<li class="">
<p class="P2">E.g. font: bold italic small caps 12pt/200% <text:s text:c="" xmlns:text="http://openoffice.org/2000/text"/>Arial, Helvetica switches to bold, italic, small caps, double-space with the font family Arial or Helvetica, if Arial doesn't exist.</p>
</li>
</ul>
<ul class="L2">
<li class="">
<p class="P3">Font: 10pt switches to a 10pt font, with bold, italic, small <text:s text:c="" xmlns:text="http://openoffice.org/2000/text"/>caps off.</p>
</li>
</ul>
<p class="Paragraph">If MS Internet Explorer 4.0 or <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer are set as the export option, the sizes of the control field and their internal margins are exported as styles (print formats). CSS1 size properties are based on "width" and "height" values. The "Margin" property is used to set margins at equal distances on all sides of the fields. To allow different distances, the "Margin-Left", "Margin-Right", "Margin-Top" and "Margin-Bottom" properties are used.</p>
<p class="Paragraph">The distances of graphics<help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="WIN">, <help:link Id="65629" Eid="plugin">Plug-Ins</help:link></help:case></help:switch> and <help:link Id="65629" Eid="applet" xmlns:help="http://openoffice.org/2000/help">Applets</help:link> to the content can be set individually for <span class="T1"><help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer</span> and MS Internet Explorer 4.0. If the top/bottom or right/left margin is set differently, the distances are exported in a "STYLE" option for the corresponding tag as CSS1 size properties "Margin-Top", "Margin-Bottom", "Margin-Left" and "Margin-Right".</p>
<p class="Paragraph">Text frames are supported with the use of CSS1 extensions for absolute positioned objects. This applies only to the export browsers Netscape Navigator 4.0, MS Internet Explorer 4.0 and <span class="T1"><help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer</span>. Text frames can be aligned as graphics, <help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="WIN"> Plug-Ins, </help:case></help:switch>Applets and Floating Frames, but character-linked frames are not possible.</p>
<p class="Paragraph">Text frames are exported as "<SPAN>" or "<DIV>" <text:s text:c="" xmlns:text="http://openoffice.org/2000/text"/>tags if they do not contain columns. If they do contain columns then they are exported as "<MULTICOL>".</p>
<p class="Paragraph">The unit for CSS1 properties set in <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> is used for HTML Export. The unit can be set separately for text and HTML documents under <span class="T1">Tools - Options - Text Document - General</span> or <span class="T1">Tools - Options - HTML Document - View</span>. The number of exported decimal places depends on the unit.</p>
<p class="Paragraph">The <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> web page filter supports certain capabilities of CSS2. However, to use it, print layout export must be activated in <span class="T1">Tools - Options - Load/Save - HTML Compatibility</span>. Then, in HTML documents, besides the HTML Page Style, you can also use the styles "First page", "Left page" and "Right page". These styles should enable you to set different page sizes and margins for the first page and for right and left pages when printing.</p>
<p class="Head3">Importing and Exporting Numbering</p>
<p class="Paragraph">If, in <span class="T1">Tools - Options - Load/Save - HTML Compatibility</span>, the export option "<help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Writer" or "Internet Explorer" is selected, the indents of numberings are exported as "margin-left"-CSS1-Property in the STYLE attribute of the <OL> and <UL> tags. The property indicates the difference relative to the indent of the next higher level.</p>
<p class="Paragraph">A left paragraph indent in numbering is indicated as "margin-left"-CSS1-Property. First-line indents are ignored in numbering and not exported.</p>
<p class="Head3">Importing and Exporting Spreadsheet Files</p>
<p class="Paragraph"><help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> imports and exports references to deleted sections such as for example a referenced column. The whole formula can be viewed during the export process and the deleted reference contains an indication (#REF!) to the reference. A #REF! will be correspondingly created for the reference during the import.</p>
<p class="Head3">Importing and Exporting Graphics Files</p>
<p class="Paragraph">As in HTML documents, you can choose to use a filter with or without the element (<help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Impress) in the name to open a <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> graphics file. If without, the file will be opened as a <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Draw document. Otherwise, <text:s text:c="" xmlns:text="http://openoffice.org/2000/text"/>the file saved by an old program version is now opened in <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Impress, so that, for example, you can use the document as the starting point for a presentation.</p>
<p class="Paragraph">EPS graphics are imported and displayed in a preview. Under Unix and Microsoft Windows you can print the imported file by using a PostScript printer. <help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="UNIX"/><help:default>If a different printer is used the preview will be printed.</help:default></help:switch> When exporting EPS graphics a preview is created and has the TIFF format. If an EPS graphic is exported together other graphics in the EPS format then this file will be embedded unchanged in the new file.</p>
<p class="Paragraph">Multipage-TIFFs are activated when graphics are imported or exported in TIFF format. The graphics are retrieved as a set of individual pictures in a single file, e.g. the individual pages of a fax.</p>
<p class="Paragraph">Some <span class="T1"><help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Draw</span> and <span class="T1"><help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Impress</span> options can be accessed via <span class="T1">File -</span><help:link Id="67234" xmlns:help="http://openoffice.org/2000/help"><span class="T1">Export</span></help:link>.</p>
<p class="Paragraph">To export a document or graphic in PostScript format do the following:</p>
<ul class="L3">
<li class="">
<p class="P4">If you have not yet done so, install a PostScript printer driver, such as the Apple LaserWriter driver.</p>
</li>
</ul>
<p class="Paragraph">Print the document via the <span class="T1">File - Print</span> menu command. Select the PostScript printer in the dialog and mark the <span class="T1">Print to file</span> check box. A PostScript file will be created.</p>
